Project statement
Project statement
The Agha Khan Hospital Headquarters will upgrade the laboratory, offices and then all the branch buildings to IEEE technology, starting at the south of the headquarters with the laboratory. Apart from the laboratory, the project will also be done in the pharmacy department, admission department, reception office, consultation rooms, the chief accountant’s office, the managing director’s office as well as the human resource manager office. The project will facilitate productivity through computer generated processing of patients records, staff member’s management, casual workers monitoring and proper management of all payments made to the headquarters. The project will start on 1st April 2018 and it will be complete by August 30th 2018. The estimated cost for the whole project is $200000 as advised by our contractors. This said project was agreed upon by the stakeholders of the hospital and it was confirmed by the directors of the hospital through the hospital top management.
Project justification
Our hospital has a big problem when it comes to processing of our clients records which is a major problem when retrieving their previous health conditions. Additionally, the mode of payments in the hospital is not efficient as the patients have to stand in for many hours waiting for their payments to be processed so as to receive treatments. The new computer generated records keeping software will enable one to pay easily using their mobile money services and thus the information will reach to every department that they will need to visit for them to be attended. There will be no need of offering the receipts for example in the laboratory when the patients want any type of testing.
Project Deliverables
Project statement
Project constraints
Project assumptions
Critical success factors
Work Breakdown Schedule
- New payment processing technology(project start)
- Estimating the cost of the technology
- Identifying the source of funding
- Looking for supplier of the technology
- Designing the structure of the technology in the hospital
- Wall cracking to enhance the wiring of the technology wiring
- Installation of the technology
- Covering of the wired technology on the walls
- Smoothening of the wall
- Employment of new personnel to monitor the new technology
- Training of the hospital personnel on how to use the new technology
- Testing of new technology
- Payment of the supplier (contractor)
- Success of technology
- Official opening of new technology use
AON Activities setline
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Resources that conflict with the project schedule
The hospital management will engage the casual staff to assist in the drilling of the walls so that there can be minimal costs in the process of installing the software. The casual staffs who will participate are the one who are assigned to work in the field duties so that there could be less inconveniences in the hospital operations. Considering the estimated cost, the hospital is at a risk of having cash shortages but the management found that the project should proceed so that there will be efficiency in the operations of the hospital. Due to the high cost of installing the new technology, the hospital management will have to stop installation of high tech computers in some departments that are fewer customers involving. The departments are the human resource office and the managing director’s offices. The two offices will be getting the information from the accounts offices so as to access the payments paid in the hospital.
Having the casual workers working with the contractor during the installation process will conflict much with the daily activities of the hospital. This means that specific duties in the hospital will be left with no one to work on them and thus, the whole plan will need to be revised. Additionally, stopping installations in the managing directors’ and human resource manager’s offices will mean that the project is incomplete. This also will require revising the scheduled plan so as to allow enough time for the complete installations.
To minimize the cost budgets, the hospital will use the same computers that it has been using in the past so that only a few will be required from the supplier. This will help in cutting down the cost of installation thus reducing the cost constraints that may arise in the hospital.
Financial schedule requirements for the Hospital’s finance office
The finance office is required to set a way of meeting the set budget. The office is required to minimize the spending by the staff members who travel out of the hospital for official duties. Additionally, the office is required to open up a new account and deposit $100000 this month and another additional $100000 in the month of March to meet the estimated cost. The office will give a name to the new account which is new office software so that it will be clear what that money is meant for.
Response to the risk that is assessed
So as to avoid cost constraints, the shareholders of the hospital are required to make contributions totaling to half the price of the installations. This will enable the hospital to cut the risks associated with paying of the staff members. To avoid forgetting the other hospital duties performed by the casual workers working with the contractor, the casual workers will be attending to the contractor in shifts. This will enable the duties to be attended to by various staff in various areas.
Project management
The project will be managed by the project manager with the help of a specialized IT staff so as they can help in checking every step of the installation. Also, the stakeholders will require accessing all the receipts of payments that are issued by the supplier of the required equipments. This will enable accountability of every dollar used in the project.
Keys to Success
So as to achieve the goals of the project, the shareholders are required to make their contributions as early as this month so that the project will be realistic. Additionally, the finance department is required to make proper documentation required for opening a new account so that the shareholders will understand where they will be depositing their contributions. Generally, all the departments should cooperate with the contractor to ensure that the project is completed within the set time.
Project status report
So far, the project has been completed halfway. The contractor who was hired stated that the cost of installing the new payment technology is $400000 and thus the money rose from contributions by stakeholders and the finance office could not finish the whole project. The walls in the offices being installed were drilled and the piping for wire connections was placed. The new computers required in some of the operations office were supplied as well as first testing of computer speed was done. Additionally, the supplier was paid half of the service money which was $40000.
Description of the problem to be solved
The installations being half way means that the project is incomplete and thus the hospital has not still achieved the goal of efficient payments processing. This means that the hospital is still operating on the old ways of payments.
Response to problem solving
So as to complete the project, the management has agreed that the shareholders should make the same contributions they had made at the start of the project. Additionally, the finance office will continue funding the account of the new software the same amounts that they had deposited at the beginning of the project.
Revised project estimates
The project will require additional $200000 as stated earlier. With the advice of the surveyor, the management has found that the revised estimates will complete the project.
Management issue
With the casual workers working with the contactor, the hospital has been failing in some activities. The cleaning of the hospital has declined. The management has realized that the estimated cost will be enough to hire other casual workers to work with the contractor until the project is complete.
Keys to successfully completing the project
So as to complete the project, the shareholders are asked to realize the good things that the project is going to deliver. Due to this, they are required to make early contributions. Teamwork will greatly make the project successful and this means that everyone should be part of management so as to ensure no office is left unattended to. Whenever called to assist, the hospital workers should react as fast so that the project can be completed on time.
The Agha Khan Hospital Headquarters will upgrade the laboratory, offices and then all the branch buildings to IEEE technology, starting at the south of the headquarters with the laboratory. Apart from the laboratory, the project will also be done in the pharmacy department, admission department, reception office, consultation rooms, the chief accountant’s office, the managing director’s office as well as the human resource manager office. The project will facilitate productivity through computer generated processing of patients records, staff member’s management, casual workers monitoring and proper management of all payments made to the headquarters. The project will start on 1st April 2018 and it will be complete by August 30th 2018. The estimated cost for the whole project is $200000 as advised by our contractors. This said project was agreed upon by the stakeholders of the hospital and it was confirmed by the directors of the hospital through the hospital top management.
Project justification
Our hospital has a big problem when it comes to processing of our clients records which is a major problem when retrieving their previous health conditions. Additionally, the mode of payments in the hospital is not efficient as the patients have to stand in for many hours waiting for their payments to be processed so as to receive treatments. The new computer generated records keeping software will enable one to pay easily using their mobile money services and thus the information will reach to every department that they will need to visit for them to be attended. There will be no need of offering the receipts for example in the laboratory when the patients want any type of testing.
Project Deliverables
Project statement
Project constraints
Project assumptions
Critical success factors
Work Breakdown Schedule
- New payment processing technology(project start)
- Estimating the cost of the technology
- Identifying the source of funding
- Looking for supplier of the technology
- Designing the structure of the technology in the hospital
- Wall cracking to enhance the wiring of the technology wiring
- Installation of the technology
- Covering of the wired technology on the walls
- Smoothening of the wall
- Employment of new personnel to monitor the new technology
- Training of the hospital personnel on how to use the new technology
- Testing of new technology
- Payment of the supplier (contractor)
- Success of technology
- Official opening of new technology use
AON Activities setline
|
|||
Resources that conflict with the project schedule
The hospital management will engage the casual staff to assist in the drilling of the walls so that there can be minimal costs in the process of installing the software. The casual staffs who will participate are the one who are assigned to work in the field duties so that there could be less inconveniences in the hospital operations. Considering the estimated cost, the hospital is at a risk of having cash shortages but the management found that the project should proceed so that there will be efficiency in the operations of the hospital. Due to the high cost of installing the new technology, the hospital management will have to stop installation of high tech computers in some departments that are fewer customers involving. The departments are the human resource office and the managing director’s offices. The two offices will be getting the information from the accounts offices so as to access the payments paid in the hospital.
Having the casual workers working with the contractor during the installation process will conflict much with the daily activities of the hospital. This means that specific duties in the hospital will be left with no one to work on them and thus, the whole plan will need to be revised. Additionally, stopping installations in the managing directors’ and human resource manager’s offices will mean that the project is incomplete. This also will require revising the scheduled plan so as to allow enough time for the complete installations.
To minimize the cost budgets, the hospital will use the same computers that it has been using in the past so that only a few will be required from the supplier. This will help in cutting down the cost of installation thus reducing the cost constraints that may arise in the hospital.
Financial schedule requirements for the Hospital’s finance office
The finance office is required to set a way of meeting the set budget. The office is required to minimize the spending by the staff members who travel out of the hospital for official duties. Additionally, the office is required to open up a new account and deposit $100000 this month and another additional $100000 in the month of March to meet the estimated cost. The office will give a name to the new account which is new office software so that it will be clear what that money is meant for.
Response to the risk that is assessed
So as to avoid cost constraints, the shareholders of the hospital are required to make contributions totaling to half the price of the installations. This will enable the hospital to cut the risks associated with paying of the staff members. To avoid forgetting the other hospital duties performed by the casual workers working with the contractor, the casual workers will be attending to the contractor in shifts. This will enable the duties to be attended to by various staff in various areas.
Project management
The project will be managed by the project manager with the help of a specialized IT staff so as they can help in checking every step of the installation. Also, the stakeholders will require accessing all the receipts of payments that are issued by the supplier of the required equipments. This will enable accountability of every dollar used in the project.
Keys to Success
So as to achieve the goals of the project, the shareholders are required to make their contributions as early as this month so that the project will be realistic. Additionally, the finance department is required to make proper documentation required for opening a new account so that the shareholders will understand where they will be depositing their contributions. Generally, all the departments should cooperate with the contractor to ensure that the project is completed within the set time.
Project status report
So far, the project has been completed halfway. The contractor who was hired stated that the cost of installing the new payment technology is $400000 and thus the money rose from contributions by stakeholders and the finance office could not finish the whole project. The walls in the offices being installed were drilled and the piping for wire connections was placed. The new computers required in some of the operations office were supplied as well as first testing of computer speed was done. Additionally, the supplier was paid half of the service money which was $40000.
Description of the problem to be solved
The installations being half way means that the project is incomplete and thus the hospital has not still achieved the goal of efficient payments processing. This means that the hospital is still operating on the old ways of payments.
Response to problem solving
So as to complete the project, the management has agreed that the shareholders should make the same contributions they had made at the start of the project. Additionally, the finance office will continue funding the account of the new software the same amounts that they had deposited at the beginning of the project.
Revised project estimates
The project will require additional $200000 as stated earlier. With the advice of the surveyor, the management has found that the revised estimates will complete the project.
Management issue
With the casual workers working with the contactor, the hospital has been failing in some activities. The cleaning of the hospital has declined. The management has realized that the estimated cost will be enough to hire other casual workers to work with the contractor until the project is complete.
Keys to successfully completing the project
So as to complete the project, the shareholders are asked to realize the good things that the project is going to deliver. Due to this, they are required to make early contributions. Teamwork will greatly make the project successful and this means that everyone should be part of management so as to ensure no office is left unattended to. Whenever called to assist, the hospital workers should react as fast so that the project can be completed on time.